Community Use Of Camden Central School District Facilities

Welcome to our new facility reservation system! Please keep in mind that this is a new system for us here at the District, and has been made accessible as of January 20th, 2023. If you have any questions or concerns on how to utilize this new system, please reach out to the District Office to provide feedback, ask questions, or request assistance.

The Camden Central School District believes that our buildings are valuable community assets.

Many civic and community groups use them for meetings and events. We are glad to accommodate these groups whenever we can, however, we must make sure that they do not conflict with school activities and that all requirements are met.

Residents, staff members, and community groups can make facility use requests by following the steps below.

Depending on the nature of the event and facility/staffing demands, there may be a cost associated with use of our facilities. Proof of proper insurance coverage is also required.

Please read and understand the Facility Usage Policies at the bottom of this page before starting the reservation process.

Register For An Account - First Time Users Only 
Facility use requests can be completed online using the "Master Library Schedules" system. The first step needed to make an online facility use request is to create a user account. You can do so by clicking the register icon below. Be sure to complete all information fields and then click the submit button. If your registration was successful you will receive an e-mail confirmation. The video and Quick Start Guide below will provide additional information.

Creating an Account (video) 

Community User Quick Start Guide (pdf)

Click HERE to Register for a New Account 

Reserving Facilities

Once your account is created you can start making facility reservations. Click the the login link below to reach the login screen. The video below can further explain the reservation process.

Submitting a Facility Use Request (video)

Click HERE to Login to ML Facility Scheduler


Facility Usage Policies

It is understood that a fee may be charged for building use, plus the additional expense incurred by the school for either additional
cleaning needed or for custodial expense if the event takes place when the school normally does not have such personnel on duty.
Organizations wishing to use the kitchen facilities must have a member of the food service staff on duty during periods of kitchen use.

Organizations using school facilities are to be responsible for ensuring that no damage, misuse of the building, or equipment, is
tolerated, and that the rooms are cleaned and placed in order. All organizations must supply sufficient adult supervision for the
facilities requested. Each building principal will stipulate the regulations and supervision required for this building.

Certificate of Insurance
A certificate of insurance naming Camden Central School District as an additional insured on a primary, non-contributory basis is
required for all organizations. The certificate must be approved by the District prior to use. The minimum general liability limit
required will be $1,000,000 per occurrence and $2,000,000 aggregate, unless additional exposures are presented based upon the use
by the Organization. It is recommended that any group that involves minors should have the sexual abuse and molestation coverage in
addition to the regular general liability coverage. The certificate must be attached to this form. School sponsored events do not
require additional insurance policies; however AED Certified Staff must be present.

Release of Liability
To the fullest extent permitted by law, Outside Organizations shall indemnify and hold harmless Camden CSD, its officers, directors,
and employees against claims, lawsuits, suits, judgments, costs and expenses (including but not limited to reasonable attorney’s fees
and other liabilities, arising out of or resulting from services provided pursuant to this Agreement, proved that such claim, lawsuit,
suit, judgment, cost, expense or other liability is attributable to bodily injury, sickness, disease or death, or injury to or destruction of
tangible property, with the exception of claims, lawsuit, suit, judgments, cost or expenses caused by negligent acts or omissions of
Camden CSD, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or
not such claim, lawsuit, suit, judgment, cost, expense or other liability is caused in part by a party indemnified hereunder.

Substance Policy
State law prohibits the use of tobacco, alcohol, or other drugs on school grounds or in school buildings. This will be strictly enforced and any infraction will
mean immediate cancellation of use of school facilities.

Time of Use Conflicts
It is the policy of the Camden Central School District’s Board of Education that school facilities may be used by residents for
activities that are educational, cultural, social, recreational, or civic in nature and conducted primarily for the benefit of district
residents. However, if there is a conflict between a requested community used and school sponsored activity, the school sponsored
activity will be granted use of the requested facility.

Auditorium Requests
Please note that the auditoriums are frequently used facilities. If your event is approved, it is a highly probable that you will be asked to
work with others who need the auditorium in the days before or after your event. Your flexibility and cooperation is appreciated. It is
understood that the organization named above will leave the auditorium the way they found it as this applies to chairs, stands, screens, curtains, etc.